What Is Considered a Deductible Expense? What Does Travel and Lodging Mean?
Deductible Expenses
In order to be a deductible, business expenses for travel, lodging, and meals must be ordinary and necessary.
An ordinary expense is one that is common and accepted in your trade or business. A necessary expense is one that is helpful and appropriate for your business. An expense does not have to be required to be considered necessary.
Substantiation for Travel, Lodging, and Meals
Special rules apply for substantiation of expenses for travel, lodging, and meals. You must maintain records that include:
- The amount of the
- The time and place of
- The business purpose of the
- The business relationship between you and persons
Note: For self-employed individuals, per diem rates for meals (standard meal allowance) may be used as a standard deduction in place of actual receipts. Actual receipts must be used for lodging.
Traveling exceptions. Documentary evidence is not needed- ed if any of the following conditions apply.
- The expense, other than lodging, is less than $75.
- You have a transportation expense for which a receipt is not readily
Travel and Lodging
Travel expenses include the ordinary and necessary expenses incurred by you (generally for overnight stays) while on temporary travel away from your tax home for business purposes.
Tax home. Generally, your tax home is your regular place of business, regardless of where you maintain your family home. It includes the entire city or general area in which your business is located.
Deductible expenses. Deductible expenses include, but are not limited to:
- Air, train, bus, or car travel between your home and the business
- Use of a car for business use while at the business
- Transportation (including tips) between the airport or train station and a hotel, between the hotel and a business location, and between business locations or
- Meals, lodging, dry cleaning, and laundry, including
Meals
A deduction for meals is allowed (limited to 50%) if in- curred while traveling on business or while entertaining a client or customer. The deduction for local meals is figured by using actual costs while the deduction for meals while out of town is figured by using actual costs or the standard meal allowance (per diem rate).
For 2021, businesses will be allowed to fully deduct (100%) business meals provided by a restaurant.
Entertainment. Entertainment expenses do not tax de- ductible, even if directly related to your business. Entertainment includes entertaining guests at nightclubs, at social, athletic, and sporting clubs, on yachts, or on hunting, fishing, vacation, and similar trips.
